Information We Collect

To provide a secure and efficient experience on Votestash, we may collect the following types of information:

Personal Information

When you register, participate in voting events, or organize events on our platform, we may collect personal information, such as:

• Name
• Email address
• Date of birth
• Phone Number
• Address (for specific events requiring location-based verification)

Information About Your Organization

To ensure the integrity of our platform, we may collect information on:

• The name of your organization
• The logo of your organization
• Accounts of members in your organization

Voting Behaviour

To improve your experience and ensure the integrity of our platform, we may collect information on:

• Votes you cast
• Events you participate in or organize
• Engagement history

Payment Details

For events that involve monetization, we collect payment details for processing transactions. This may include:

• Credit card details
• Bank account information
• Transaction history

*Note:* Payment information is securely processed through a third-party payment processor. We do not store your full payment details on our servers.

Device and Usage Data

We automatically collect certain information about the devices you use to access our platform, including:

• IP address
• Browser type and version
• Device identifiers
• Operating system
• Pages you visit on our platform
• Time and date of your access

Cookies and Tracking Technologies

We use cookies and similar tracking technologies to enhance your experience on Votestash. For more information on how we use cookies, please refer to Section 8 below.

How We Use Your Information

We use the information collected for the following purposes:

• Account Management: To register and manage your user account, including verifying your identity.
• Voting & Event Management: To facilitate voting, manage event participation, and ensure fair voting practices.
• Transaction Processing: To process payments for events and provide transaction history to organizers.
• Personalization: To personalize your experience, including suggesting events you may be interested in.
• Communication: To send you updates, notifications, and information about your account, events, or our services.
• Security: To monitor and protect the security of our platform, users, and data.
• Analytics: To understand how our platform is used, improve our services, and develop new features.

Data Sharing and Third-Party Services

We may share your information with third-party service providers to facilitate certain aspects of our service, including:

• Payment Processors: For handling transactions securely.
• Analytics Providers: For analyzing usage patterns and improving our services.
• Cloud Storage Providers: For storing and managing data securely.
• Marketing and Advertising Partners: With your consent, to provide relevant offers or services.

These third-party providers are required to handle your data in compliance with relevant data protection laws and maintain reasonable security measures to protect your information.

*Note: In addition to third-parties, We may share your data with Velocity Sports Labs, the parent organization of Votestash, to facilitate a seamless customer experience across our suite of products. This data sharing enables Velocity Sports Labs to better serve our customers by providing integrated services and tailored support across all Velocity Sports Labs offerings.

Data Security

We implement robust security measures to protect your personal information, including:

• Encryption: We use SSL/TLS encryption for all data transmitted between your device and our servers.
• Access Control: Access to personal data is limited to authorized personnel only.
• Regular Audits: We conduct regular security audits to identify and address potential vulnerabilities.
• Data Minimization: We collect only necessary date for our services, minimizing the storage of sensitive information.

Despite our best efforts, no system can be completely secure. We cannot guarantee the absolute security of your information and encourage you to take additional steps to protect your account, such as using strong passwords.

Data Retention

We retain your data only for as long as necessary to fulfill the purposes outlined in this Privacy Policy or as required by applicable laws. Once your data is no longer required, we will securely delete or anonymize it.

• Account Information Retained until your account is deleted or as needed for legal obligations.
• Voting Data Retained for the duration of the event and as required by the event organizer.
• Transaction Data Retained in line with legal obligations, such as tax regulations.

Your Rights Regarding Your Data

Depending on your jurisdiction, you may have the following rights regarding your personal information:

• Access: Request access to the data we hold about you.
• Correction: Request correction of inaccurate or incomplete data.
• Deletion: Request deletion of your personal information, subject to legal requirements.
• Data Portability: Request a copy of your data in a commonly used format.
• Withdraw Consent: Where consent has been provided, you may withdraw it at any time.
• Opt-Out: Opt-out of marketing communications or certain data uses.

To exercise any of these rights, please contact us at the details provided below.

Legal Compliance

Votestash complies with relevant data protection laws, including the General Data Protection Regulation (GDPR) for users in the European Union and other applicable privacy regulations. We ensure that your rights are respected, and your data is processed fairly and lawfully.

Cookies and Tracking Technologies

We use cookies, web beacons, and similar tracking technologies to:

• Understand user behavior and improve our services
• Personalize your experience on Votestash
• Analyze usage trends and patterns

You can control the use of cookies through your browser settings. Please note that disabling cookies may impact the functionality of certain features on our platform.

Children’s Privacy

Votestash is not intended for use by individuals under the age of 16. We do not knowingly collect or solicit personal information from children. If we become aware that we have collected personal information from a child, we will take steps to delete such information promptly.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. When we make changes, we will post the updated policy on our website and update the effective date. We encourage you to review this policy periodically to stay informed about how we protect your information.

Contact Us

If you have any questions, concerns, or requests related to this Privacy Policy or your personal information, please contact us at:

• Email: support@Votestash.com

Thank you for trusting Votestash with your information. We are committed to protecting your privacy and providing a secure and transparent voting experience.